Texas · Houston–The Woodlands–Sugar Land
Start a care staffing agency in Houston
Home care, support work and nursing assistance — high volume, low rate, and almost entirely dependent on funding the payroll cycle.
In short
To start a care staffing agency in Houston, form a Texas entity, register for unemployment insurance and withholding, carry workers' compensation, and fund the payroll gap. At the Texas median pay of $11.65 for home health and personal care aides, ten contractors tie up roughly $38,944 before your first invoice is paid.
What is specific to Houston
- —Texas has no state income tax withholding, which removes a payroll registration step but does not change unemployment insurance obligations.
- —Texas is an elective workers' compensation state: agencies can opt out, but almost no staffing client will sign an MSA with a non-subscriber.
- —The Texas Medical Center is the largest medical complex in the world and is the single biggest clinical contract buyer in the state.
Pay and bill rates for Care and support in Texas
| Role | Median pay | Burdened cost | Bill at 25% GM | Markup |
|---|---|---|---|---|
| Home Health and Personal Care Aides | $11.65 | $13.11 | $17.48 | 50% |
| Nursing Assistants | $18.03 | $20.28 | $27.05 | 50% |
| Licensed Practical and Licensed Vocational Nurses | $29.92 | $33.66 | $44.88 | 50% |
Pay rates are published state medians from the U.S. Bureau of Labor Statistics, Occupational Employment and Wage Statistics (OEWS), May 2025 — bls.gov/oes. Employer burden is applied at 12.5% of pay. Where a state has no published median for a role, the row is omitted rather than estimated.
Cash required to open in Houston
- Setup
- $9,000
- Six months of overheads
- $27,000
- Payroll gap (10 contractors)
- $38,944
- Total, unfunded
- $74,944
- Total with a 90% invoice advance
- $39,894
Modelled on home health and personal care aides at the Texas median of $11.65, 40 hours a week, a 7-day pay cycle and 45-day client terms.
Funding a care book
The thinnest margins and the heaviest headcount on the board. Care staffing lives or dies on the cost of its funding line.
Texas is a volume market: light industrial and logistics run high contractor headcount at moderate margins, which makes the working capital requirement large relative to profit. Factoring lines scale with invoices here and are the usual answer.
Registrations and compliance in Texas
- 01
Form an LLC or corporation with the Texas Secretary of State and obtain an EIN
- 02
Register with the Texas Workforce Commission for state unemployment tax
- 03
Texas has no state personal income tax, so there is no state withholding to administer — but franchise tax still applies above the revenue threshold
- 04
Decide on workers' compensation deliberately: opting out (non-subscriber status) carries reporting duties and removes the usual liability protections, and most staffing clients will not accept it
General guidance, not legal advice. Confirm current obligations with the relevant state agency and a staffing-literate attorney before you trade. Full Texas guide.
Questions founders ask
Do I need a licence to run a care staffing agency in Houston?
Texas does not require a general staffing or employment agency licence for most placement work. Healthcare staffing is the main exception — nurse staffing and home care carry separate state requirements — so verify your vertical rather than assuming the general position applies.
How much does it cost to start a care staffing agency in Houston?
Setup runs about $9,000 and six months of overheads about $27,000. The real number is the payroll gap: ten contractors at the Texas median of $11.65 tie up roughly $38,944, or $39,894 in total once a 90% invoice advance is in place.
What should I bill for care contractors in Texas?
At the Texas median pay of $11.65 for home health and personal care aides, a 25% gross margin needs a bill rate of $17.48 once 12.5% employer burden is applied.
Stay close to the money
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One email a month: funding terms we are seeing, margin benchmarks, and what buyers are paying for agencies. Written for founders, not for a mailing list.
Launching care in Houston?
We back recruitment and staffing founders with operators who have built in your market, and then with the capital to fund the payroll gap.